Part-time Assistant to the CEO

The Concord Consortium, a nonprofit research and development organization dedicated to transforming STEM education through technology, is looking for an experienced assistant to the CEO. This part-time role exists to prioritize the effort of the CEO in order to maximize his day-to-day effectiveness. The primary responsibilities of this role are to vet and prioritize demands on the CEO’s time and to extend and maximize the CEO’s effort within the organization. This role will serve as gatekeeper and assistant, and will work in close concert with the CEO to support developing the strategic vision into concrete, implementable actions.

Responsibilities

Maximize value of CEO’s effort and input

  • Help the CEO identify priorities, strategically align his time with them, and revisit them regularly to assess progress
  • Work with staff to identify current and upcoming needs for CEO contribution and balance the CEO’s schedule to help ensure time and input provides maximum value
  • Gather information to aid in the development of writing, presentations, and federal and non- federal grant proposals

Ensure that obligations requiring CEO input are met in a sufficient and timely manner

  • Assist the CEO in developing, monitoring, and adhering to timelines for proposal development, writing contributions, partner follow-up, and other internal and external initiatives
  • Clarify and manage CEO-related needs with project staff, funders, partners, and other internal/external stakeholders
  • Prepare and brief CEO with relevant information for meetings, proposals, and writing projects Provide administrative and organizational support for the CEO
  • Provide communications support, including drafting email messages, reports, memos, presentations, and internal and external communications
  • Schedule, prepare agendas for, and take notes on meetings with internal and external stakeholders
  • Assist the CEO in scheduling and reporting on travel and event attendance, reconciling purchase records, and time reporting

Manage and assist with special organizational projects

  • Develop or manage additional projects and efforts at the direction of the CEO

Qualifications

  • A bachelor’s degree or greater
  • At least 4-5 years of experience supporting an executive in a small or mid-size organization
  • Experience working in a small, federally funded nonprofit organization
  • Excellent organizational skills and high aptitude for planning and execution
  • Proven ability to work closely with a wide variety of people across all facets and departments of a small nonprofit organization
  • Tested capability for working in ambiguous, dynamic circumstances
  • Experience working closely with management of small nonprofit organizations
  • High degree of comfort with a behind-the-scenes supporting role, anticipating needs before they are spoken and helping others achieve their best
  • Strong written and verbal communication skills
  • Strong experience with software and computers, in particular Microsoft and Google suites and Keynote presentation software, with ability to learn new software packages easily
  • Proven ability to listen well and build strong relationships and networks Additional desirable qualifications
  • Background in science or mathematics
  • Extended experience with technology or software
  • Experience obtaining foundation or social venture capital funding
  • Understanding of nonprofit management concerns
  • Experience with development and submission of proposals to federal agencies and non-federal funders
  • Experience with EndNote or Mendeley software
  • Understanding of federal direct/indirect funding distinctions as well as federal compliance, allocation, and allowability guidelines for nonprofit organizations

This role is a 28 hour a week (70% FTE) position. The successful candidate will be required to work on site in Concord, MA, and must be authorized to work in the United States.

The Concord Consortium offers a rich variety of benefits, including up to four weeks of vacation, medical and dental insurance, tuition reimbursement, a generous TIAA-CREF retirement plan, and life and long-term disability insurance. Our work environment is casual and stimulating. In general, we’re a creative, intelligent, happy bunch — check out our profiles.

To Apply

Please send your resume and cover letter to: hrjr+EA@concord.org